A. YES. Grant contracts can only be issued to 501c3 non profit organizations who are registered and in good standing with the SOS. Applicants in the process of registering with the SOS may begin the application process, but if the grant is approved for funding, it cannot be awarded until the non profit is registered and in good standing with the SOS.
501c3 applicants must also upload a PDF of the Details page at SOS that shows status is current, and upload this PDF to their application.
This SOS requirement does not apply to government organizations or individual artist.
NOTE: The Organization name that appears in SOS must be identical to how it appears in the WAC e-granting system, which generates the Sub Grantee Award Agreement, so the name on the contract will match the name in SOS. If your non profit organization has filed with the Internal Revenue Service as a 501c3 non profit, then we recommend that you file with the SOS using the IRS name, and then use the same name in our e-granting system, so your organizations name appears the same in all three databases (IRS, SOS and WAC).
Here is the link for the Wyoming Secretary of State's registry, so you can see if your organization is currently registered and in good standing with the SOS:
https://wyobiz.wy.gov/Business/FilingSearch.aspx. If your organization does not appear, or is not in good standing, you will need to contact the SOS to either file or resolve any pending issues.
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501c3 applicants must also upload a PDF of the Details page at SOS that shows status is current, and upload this PDF to their application.
This SOS requirement does not apply to government organizations or individual artist.
NOTE: The Organization name that appears in SOS must be identical to how it appears in the WAC e-granting system, which generates the Sub Grantee Award Agreement, so the name on the contract will match the name in SOS. If your non profit organization has filed with the Internal Revenue Service as a 501c3 non profit, then we recommend that you file with the SOS using the IRS name, and then use the same name in our e-granting system, so your organizations name appears the same in all three databases (IRS, SOS and WAC).
Here is the link for the Wyoming Secretary of State's registry, so you can see if your organization is currently registered and in good standing with the SOS:
https://wyobiz.wy.gov/Business/FilingSearch.aspx. If your organization does not appear, or is not in good standing, you will need to contact the SOS to either file or resolve any pending issues.
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A. Your FEIN is a 9 digit number assigned by the Internal Revenue Service. Your FEIN will appear on your Federal tax return, so ask your accountant for it. If they don't have it, call the IRS at 877-829-5500 or go to the IRS website and search for it: http://apps.irs.gov/app/pub78
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A. Verify the FEIN you entered is correct. Note: Government organizations may not be recognized in the IRS Business Master File, so contact the WAC to get an Invitation Code to bypass the eligibility portion of the log in process.
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- If FEIN is correct, contact the IRS at 877-829-5500 to confirm your tax exempt status is current or search for your Tax ID at the following website: http://apps.irs.gov/app/pub78
Organizations who recently received their 501c3 status may not appear in their Master File for several months, so they may need to provide the WAC with a copy of their new 501c3 letter. Once that is received, we can provide you with an Invitation Code to bypass the eligibility requirement when logging in and after your application has been submitted, we can manually verify your organization, so you will no longer need to use the Invitation Code..
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A. Verify the FEIN you entered is correct. You can contact your grant or accounting department, call the Internal Revenue Service Call Center at 877-829-5500 or search at the following website: http://apps.irs.gov/app/pub78 NOTE: The I.R.S. data base is not always able to verify the status of Government agencies, so if your FEIN is correct, contact the WAC to obtain an Invitation Code to bypass the eligibility portion of the log in process.
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A. Churches should contact the WAC at (307) 777-7742 before they apply, so we can help you register correctly. Some churches are assigned their own FEIN, while others use the FEIN of their parent organization. You can verify your FEIN here: http://apps.irs.gov/app/pub78.
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A. Verify that the FEIN you entered is correct. If it is, contact the WAC at (307) 777-7742 to discuss how your school is set up with the IRS. You may need to use an Invitation Code to apply.
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A. Individual schools may no longer apply for WAC grants. All requests for projects taking place within the School District must come from the School District. We ask that you enter the School District's FEIN (and not their NCES (National Center for Education Statistics) ID number).
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A. The IRS Master Business File cannot always verify Government organizations, so contact the WAC to request an Invitation Code that will allow you to bypass the eligibility portion of the log in process .
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A. Tribal Government Departments should apply using the Tribes FEIN. List their legal name, followed by the department/committee/project name.
The Tribe is a government agency, so do not apply with a Fiscal Sponsor.
If you encounter problems logging in, contact the WAC at (307) 777-7742 to obtain an Invitation Code to bypass the eligibility portion of the log in process.
Any tribal-based applicant organization with its own 501(c)3 status and separate FEIN (not the tribal government EIN) should apply using its own name and FEIN.
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The Tribe is a government agency, so do not apply with a Fiscal Sponsor.
If you encounter problems logging in, contact the WAC at (307) 777-7742 to obtain an Invitation Code to bypass the eligibility portion of the log in process.
Any tribal-based applicant organization with its own 501(c)3 status and separate FEIN (not the tribal government EIN) should apply using its own name and FEIN.
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A. The IRS assigns individuals with a Social Security number instead of an FEIN. However, the WAC does not ask you to provide us with your SSN until after you are awarded a grant, so leave the FEIN field blank
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The person submitting the application becomes the Grant Seeker. They should go to the WAC's web page (www.wyomingartscouncil.org) and click on the GRANTS tab. There is a document there that provides step-by-step instructions on how to log in, as well as various instructional videos.
Click on the appropriate link for the grant category you want to apply to. NOTE: It is critical that you select the correct Grant Program link to ensure you access the correct application.
When you get to the LOG IN screen, new users should click on the 'First time user?" link to register. If you have already registered, enter your email address and password. NOTE: Organizations whose FEIN cannot be verified in the I.R.S. data base (including those using a Fiscal Sponsor) will also need to enter an Invitation Code to bypass the eligibility portion of the system. Call the WAC at (307) 777-7742 to get this code. . When you get to your Welcome Page click the 'Start a New Application' link and you are on your way!.
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Click on the appropriate link for the grant category you want to apply to. NOTE: It is critical that you select the correct Grant Program link to ensure you access the correct application.
When you get to the LOG IN screen, new users should click on the 'First time user?" link to register. If you have already registered, enter your email address and password.
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No, you will need to actually start a new application to be able to view the application.
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A. After you enter any new information you on a page, click on the Save and Proceed button to save your info and be taken to the next page. If you missed filling out any fields, you will receive an error message and can go back to fill them in, or you can also go up to the top of the screen and click on the section tab you want to go to. Make sure you saved the data you entered on the current page before you do this.
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A. After you start a new application, the main Grant Contact page will appear. To update a Grant Contact's info, click on the Grant Contact's name and you will be taken to their record, where you should verify everything is current and fill in all fields. After you Save and Proceed, you will be taken back to the main Grant Contact page where you will check the box to the left side of the Grant Contact name to select them as the Grant Contact for this application.
If the Grant Contact you want to select does not appear, click on the CREATE NEW button and follow the directions.
To delete a Grant Contact who is no longer with your organization, click on their name to go to their record and then click on the DELETE button at the bottom of the page..
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If the Grant Contact you want to select does not appear, click on the CREATE NEW button and follow the directions.
To delete a Grant Contact who is no longer with your organization, click on their name to go to their record and then click on the DELETE button at the bottom of the page..
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A. You can only upload a file on the application pages where you see a "Upload File" link. Single click on the 'Upload File' link. NOTE: This is a pop up window. If you have a pop up blocker, you will need to disable it in order to proceed.Click the "Browse" button in the File Upload window to select the file from its location on your computer. Select the file from your computer. Click the "Open" button. Click "Upload File." The name of the file you chose will appear below the "Upload File" button. Once you close the File Upload window, the page will refresh and the file will appear below the 'Upload File' link. Your file must be smaller than 10MB.
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A. Click the 'Delete File' link located next to the uploaded file.Select the "Delete" button. Click "Done" on the next screen.
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A. If the option from the list you are choosing has sub-categories listed below it, you must choose from the sub-categories. The sub-categories are identified by the hyphens/indentation.
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A. Log in and when your Welcome Page appears, go down to the section titled 'Applications Requiring Action,' to look for the application you already created.Click the 'Continue' link next to that application. NOTE: All grant seekers registered with an organization can "View" applications and/or final reports created by a different grant seeker, but only the grant seeker who created the application and/or final report can actually make revisions to it.
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A. After you complete the Application Verification page, the "Review your Application" page will appear. Review your application for completeness before you submit it. You will receive an error message if any of the required fields are not filled in. Click on the blue underlined link in the error message to be taken directly to the field with the missing information so you can fill it in, save that page, and return back to the "Application Verification" page.
WE RECOMMEND THAT EVERYONE PRINTS A HARD COPY OF THEIR APPLICATION, AND HERE ARE 3 WAYS TO DO THIS::
1. When you are on the "Review your Application" page, click on the PRINT A COPY OF THIS INFORMATION button to print your application.
2. While you are working on the application, you can print each page, one at a time. Following these instructions will print the page exactly as it apepars on the screen. Print out each page by clicking 'File' and 'Print' on your browser toolbar. NOTE: Be aware that printing this way will have the Narrative fields that contain large blocks of data only print/show the data that you can actually see inside the field (box) without scrolling down, so you may need to copy/paste this information to a WORD document to print it out. Click the section tab (page) at the top of the page in order to move to the next page/tab.
3. Printing a submitted application: Use this option if you would like to print a copy of your application AFTER you submit it. After you click on the "Submit" button, the application will appear again in its entirety, along with a message that you have successfully submitted your application. We recommend that you print your application from this screen, so the submittal message appears.
After you submit your application, you can no longer make revisions to it, but you can "View" it from your Welcome Page.
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WE RECOMMEND THAT EVERYONE PRINTS A HARD COPY OF THEIR APPLICATION, AND HERE ARE 3 WAYS TO DO THIS::
1. When you are on the "Review your Application" page, click on the PRINT A COPY OF THIS INFORMATION button to print your application.
2. While you are working on the application, you can print each page, one at a time. Following these instructions will print the page exactly as it apepars on the screen. Print out each page by clicking 'File' and 'Print' on your browser toolbar. NOTE: Be aware that printing this way will have the Narrative fields that contain large blocks of data only print/show the data that you can actually see inside the field (box) without scrolling down, so you may need to copy/paste this information to a WORD document to print it out. Click the section tab (page) at the top of the page in order to move to the next page/tab.
3. Printing a submitted application: Use this option if you would like to print a copy of your application AFTER you submit it. After you click on the "Submit" button, the application will appear again in its entirety, along with a message that you have successfully submitted your application. We recommend that you print your application from this screen, so the submittal message appears.
After you submit your application, you can no longer make revisions to it, but you can "View" it from your Welcome Page.
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A. After you review your application and all required fields have been filled in, click on the "Submit" button. The application will appear again in its entirety, along with a message that you have successfully submitted your application. This is the place we recommend that you print your application from, so the submittal message appears.
After you submit your application, you can no longer make revisions to it, but you can "View" it from your Welcome Page.
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After you submit your application, you can no longer make revisions to it, but you can "View" it from your Welcome Page.
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A. After you submit your application, the Grant Seeker will receive an email confirming receipt of the application. You will also see the submitted application listed under 'Submitted Applications' on your Welcome Page. Contact the WAC at (307) 777-7742 if you do not receive this notification within 24 hours.
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A. Applications that have not been submitted yet can be deleted from the Welcome Page by clicking on the "Trash Can" icon next to the project title of the application. Then you will be asked to confirm the deletion.
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A. All organizations and individuals who receive WAC funding are required to fill out a Final Report (called Impact Reports in our e-granting system) within 60 days after their Project End Date. You told us in your grant applications what you think will happen, and you tell us in the Final Report what actually happened.
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A The Final Report is released to the Grant Seeker who submitted the application on the Project End Date. They receive an email to notify them the Final Report is available for them to begin work on, as well as when it is due.
If you want to access your Final Report before the Project End Date, contact the WAC office at (307) 777- 7742 and we can release it to you early.
If the Grant Seeker who submitted the original grant request is no longer working with the organization, an existing or new Grant Seeker (who will need to get registered), should notify the WAC, so we can change the Grant Seeker to the new Grant Seeker, which will give them access to complete the Final Report.
After you log into our e-granting system to work on your Final Report, do the following:
1. Scroll down the WELCOME PAGE to the section titled "Applications Requiring Action".
2. The Final Report (Impact Report) is listed beneath the original grant application "Project Title".
3. The word "Report" appears as a link, so click on this link to access your Final Report.
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If you want to access your Final Report before the Project End Date, contact the WAC office at (307) 777- 7742 and we can release it to you early.
If the Grant Seeker who submitted the original grant request is no longer working with the organization, an existing or new Grant Seeker (who will need to get registered), should notify the WAC, so we can change the Grant Seeker to the new Grant Seeker, which will give them access to complete the Final Report.
After you log into our e-granting system to work on your Final Report, do the following:
1. Scroll down the WELCOME PAGE to the section titled "Applications Requiring Action".
2. The Final Report (Impact Report) is listed beneath the original grant application "Project Title".
3. The word "Report" appears as a link, so click on this link to access your Final Report.
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A. You submit your Final Report the same way you submitted your grant application.
1. Complete all the questions in the Final Report.
2. Click the "Save and Proceed" button at the bottom of the final section tab (page).
3. A "Review Your Final Report" screen displays.
4. If you receive an error message that you have missing information, click on the link listed to go directly to the page that has missing information. When all revisions are complete, return back to this screen.
5. PRINT a copy of your Final Report for your records. NOTE: This review screen is the ONLY place that you will be able to print a hard copy of your Final Report.
6. After you print your Final Report, click "Submit". If you wish to continue working on your Final Report later, click "Save Only".
7. After the Final Report has been submitted, the Grant Seeker will receive an email to advise them that it was successfully submitted.
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1. Complete all the questions in the Final Report.
2. Click the "Save and Proceed" button at the bottom of the final section tab (page).
3. A "Review Your Final Report" screen displays.
4. If you receive an error message that you have missing information, click on the link listed to go directly to the page that has missing information. When all revisions are complete, return back to this screen.
5. PRINT a copy of your Final Report for your records. NOTE: This review screen is the ONLY place that you will be able to print a hard copy of your Final Report.
6. After you print your Final Report, click "Submit". If you wish to continue working on your Final Report later, click "Save Only".
7. After the Final Report has been submitted, the Grant Seeker will receive an email to advise them that it was successfully submitted.
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A. WAC staff will review your Final Report, and send the Grant Seeker an email to let them know the Final Report has been approved. If staff have questions or need additional information, they will return the Final Report back to the Grant Seeker electronically to make revisions and re-submit it.
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FOR TECHNICAL SUPPORT ABOUT THE GRANT SYSTEM, contact the CyberGrants Support Desk. They are available 8:30 am – 5:30 pm EST. Response time depends on the volume of questions and the complexity of the questions we receive. Typically their initial response is within an hour, but if volume is heavy, their initial response may take several hours. Some questions may need to be forwarded to Wyoming Arts Council staff, so a final reply back to you may exceed 24 business hours. Click on the "I still have a question?" link that appears at the bottom of the screen to ask for technical support.
FOR QUESTIONS ABOUT THE GRANT APPLICATION, contact the Wyoming Arts Council at (307) 777-7742. They are available 8:00 am - 5:00 pm MST, Monday through Friday (excluding legal holidays).
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FOR QUESTIONS ABOUT THE GRANT APPLICATION, contact the Wyoming Arts Council at (307) 777-7742. They are available 8:00 am - 5:00 pm MST, Monday through Friday (excluding legal holidays).
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